Staff ID Card Generator

ID cards for teachers, staff, and every employee on campus

A staff ID card carries different information from a student one, and looks it: designation and department stand in for class and roll number, an employee ID replaces an admission number, and there's no parent contact line to fill in. Every design here is built around that difference from the ground up, not a student template with the fields relabeled.

The same bulk workflow applies either way - upload a spreadsheet with one row per teacher or staff member, photo included, and generate the whole staff list's ID cards in one pass instead of one at a time during onboarding week.

What should an employee ID card include? (A quick format guide)

A well-formatted employee or office ID card usually covers: full name and photo, designation (e.g. Mathematics Teacher, Administrator), department if the organization has more than one, a unique employee ID, the date the card was issued, and often a validity or renewal date. A contact number is common but optional - most designs on this page omit that line entirely when it's left blank, rather than printing an empty field.

Sizing follows the same CR80 standard as a student card - 85.6mm × 54mm, the same footprint as a credit card - so a printed batch fits standard lanyards, badge clips, and plastic sleeves without any trimming or resizing.

An office ID card, without the design software

"ID card office" is a common search for exactly this problem: a workplace that needs consistent, professional-looking employee IDs without hiring a designer or learning Photoshop or Canva for a one-time task. Pick a staff template, upload your list, and every employee's card comes out formatted the same way - logo, photo, and details in the same place on every card, QR-verified automatically.

Questions people actually ask.